W-2 Form Generator - Create Your W-2 Online
The W-2 is one of the most important tax documents in the United States. Our W-2 generator makes it simple to create properly formatted Wage and Tax Statements for employees, complete with all required boxes and fields.
What Is Form W-2?
IRS Form W-2, Wage and Tax Statement, reports an employee's annual wages and the amount of taxes withheld from their paycheck. Employers must file W-2s with the Social Security Administration and furnish copies to employees by January 31 each year. The form is essential for filing accurate federal and state income tax returns.
Who Needs Form W-2?
Every employer who pays wages to employees must issue a W-2 for each worker who earned $600 or more during the calendar year. Employees need their W-2 to file personal income tax returns. Household employers who pay domestic workers above the filing threshold must also issue W-2s.
Key Fields
- Box 1 - Wages, tips, other compensation: Total taxable earnings for the year
- Box 2 - Federal income tax withheld: Total federal tax deducted from paychecks
- Box 3 - Social Security wages: Earnings subject to Social Security tax
- Box 4 - Social Security tax withheld: Employee's share of FICA SS tax
- Box 5 - Medicare wages and tips: Earnings subject to Medicare tax
- Box 12 - Various codes: Retirement contributions, health savings, and other coded items
How It Works
- Choose W-2 from our form builder and enter your details.
- Preview your completed form with our professional template.
- Checkout and download your PDF instantly.
Frequently Asked Questions
When is the W-2 filing deadline?
Employers must furnish W-2 copies to employees and file with the SSA by January 31 of the following year. Extensions are available using Form 8809 but only for the SSA filing, not the employee copy.
What is the difference between a W-2 and a 1099?
A W-2 is issued to employees who receive wages with tax withholding. A 1099 (such as 1099-NEC) is issued to independent contractors or freelancers who handle their own tax payments.
What do I do if my W-2 has errors?
Contact your employer to request a corrected W-2 (Form W-2c). Do not file your tax return with incorrect information, as this can trigger IRS notices.
Do I need a W-2 for each employer?
Yes. Each employer who paid you $600 or more must issue a separate W-2. If you held multiple jobs, you will receive multiple W-2s and must report all of them on your tax return.