Pay Stub Generator - Create & Download Instantly
Need to hand someone a pay stub? Our online pay stub generator creates an itemized, print-ready wage statement in under two minutes. Enter the employee, the pay period, and what you paid, then download the PDF.
What Is Form Pay Stub?
A pay stub (also called a paycheck stub or earnings statement) is the record an employer gives an employee alongside their pay. It itemizes gross wages, taxes withheld, voluntary deductions, and net pay for a specific pay period. Most states require employers to provide one each time wages are paid.
Who Needs Form Pay Stub?
Employers who run payroll outside of a dedicated payroll service need to produce a stub for each employee, every pay period. That includes S-corp owners paying themselves a W-2 salary, household employers of nannies and caregivers, and small businesses with a handful of staff. Bookkeepers often produce stubs on behalf of these clients.
Key Fields
- Gross Pay: Total earnings before any deductions are applied
- Federal Tax: Amount withheld for federal income tax
- State Tax: Amount withheld for applicable state income tax
- Social Security: Employee contribution to FICA Social Security (6.2%)
- Medicare: Employee contribution to FICA Medicare (1.45%)
- Net Pay: Take-home amount after all deductions
How It Works
- Choose Pay Stub from our form builder and enter your details.
- Preview your completed form with our professional template.
- Checkout and download your PDF instantly.
Frequently Asked Questions
Is a pay stub the same as a W-2?
No. A pay stub covers a single pay period, while a W-2 is an annual summary of wages and taxes reported to the IRS. Employers issue W-2s at the end of each calendar year.
Do I have to give my employees a pay stub?
Federal law does not require it, but most states do require employers to provide a written or electronic wage statement each pay period. The required fields and delivery method vary, so check your state labor department for the specifics.
What deductions should appear on a pay stub?
Typical deductions include federal and state income tax, Social Security (FICA), Medicare, and any voluntary deductions like health insurance or retirement contributions.
Does this file or pay my payroll taxes?
No. This produces the wage statement only. You remain responsible for depositing withheld taxes and filing your 941s, W-2s, or Schedule H. The figures you enter should match your own payroll and bank records.